Dayton Leadership Academies

A School Culture of Joy and Achievement

DLA Covid 19 Daily Procedures



In order to promote the continued well-being of our employees and students the following guiding principles have been put in place: 

1. Caring for students and adults- especially the most vulnerable: 

  • Protect the health and safety of students, parents, caregivers, educators and the community. 

This means adhering to health and safety guidelines including: 

  • Vigilantly assess for symptoms 
  • Wash and sanitize hands to prevent spread 
  • Thoroughly clean and sanitize school environment to limit spread on shared surfaces 
  • Practice social distancing 
  • Implement face covering policy 

2. Prioritizing student learning and ensuring effective teaching 

  • Flexibility and choice of how students will learn is given to families (face-to-face and remote learning options) 
  • Training for instructional staff on best instructional practices for blended and remote learning 



To help prevent the spread of COVID-19 and reduce the potential risk of exposure to our employees and students, DLA is requiring all employees to complete a self-screening prior to coming to work and is recommending families to complete a self-screening with each of their children PRIOR to going to school . This includes a temperature reading and answering a set of questions related to COVID-19 symptoms including looking for one or more of these: 

  • Fever (100.4) or chills 
  • Cough 
  • Shortness of breath or difficulty breathing 
  • Fatigue 
  • Muscle or body aches 
  • Headache 
  • New loss of taste or smell 
  • Sore throat 
  • Congestion or runny nose 
  • Nausea or vomiting 
  • Diarrhea 

All screening information will be kept confidential by school employees. 


While we all hope to avoid exposure to illness from COVID-19, we need to be prepared for that possibility. If you or someone you’ve been in contact with has been exposed to the virus, our first concern is for your health and safety and those around you. In this rapidly changing situation, healthcare providers should have the most up-to-date information from the CDC and Public Health Dayton & Montgomery County

If a student or staff member begins to show symptoms or has a temperature above 100.4°F while at school, they must immediately be separated from other students, staff, or volunteers, given a face mask, and monitored by a staff member wearing appropriate personal protective equipment (PPE) and maintaining physical distance when possible. The space where an individual waits before he or she goes home should be separate from the nurse’s office and other areas students are likely to visit. Areas of the building that were occupied by a person exhibiting symptoms should be thoroughly sanitized. 

School personnel must refer those displaying symptoms of COVID-19 to an appropriate health care professional or testing site. The local health department should be contacted in the case of positive or suspected COVID-19 cases in a school building. Local health professionals can help to identify potentially infected or exposed individuals and assist with appropriate notifications. Individuals who potentially have been exposed should follow quarantine and other recommendations from local public health officials and their medical provider. 

For Employees: 

If the employee is sick with COVID-19 

OR The employee thinks he/she may have COVID-19 

OR The employee has been notified to quarantine due to potential exposure to COVID-19 

OR The employee has been asked to quarantine by a healthcare provider due to a health-related reason: 

1. Notify the building administrator. 

2. Contact the Operations Team/Health Clinic Coordinator or expect contact from the Operations Team/Healht Clinic Coordinator to gather other details such as information related to symptoms, dates last worked, type of leave being utilized, registering absences, and for return to work processes, including required medical clearances. 

For Students:

 Parents/Caregivers should notify the school if they have been exposed to COVID-19 or if they, or any member of the household have been diagnosed or are presumed to have COVID-19. When this occurs: 

  • The reported student must self-quarantine at home for 14 days. Other learning options may be considered during this time including remote learning. If tested and there is a negative result, the student may return to school earlier than 14 days. 

Quarantine Guidance Through Contact Tracing From Public Health 

Public Health will be notified when a positive test is found in the student body. Public Health will begin contact tracing to identify who in addition to the positive tested student will be placed in quarantine. The following guidance was shared with DLA, but please realize quarantine situations will be a case by case determination through Public Health. Public Health will conduct the contact tracing and DLA will provide information to help with this process. Mitigating factors the agency will ask include: 

1. Who has been in close contact (within 6 feet for 15 minutes)?

2. Was that 15 consecutive minutes or intermittent? 

3. Were they wearing face coverings? (masks/shields) 

4. What was the activity or shared interaction? (Sitting at desks 3ft apart doing an assignment, playing a game in gym class, recess outside, football practice, shared reading time, etc.) 

Based on this type of questioning Public Health will determine if other students in addition to the student tested positive to be quarantined. 


If an employee or student becomes ill on campus/district, he/she will immediately report to the building isolation room and the case will be documented by the Health Clinic Coordinator. 

Once the employee or student arrives at the isolation room, immediately provide him/her with a face covering. Explain that this is to help protect other employees and students and prevent the spread of the potential virus. 

  • The nurse must complete an incident report form and call the local health authority and seek advice regarding transportation and location. 
  • The nurse and others attending to the suspected infected person should also wear a protective mask and gloves while working with the suspected infected person. 
  • The nurse will direct the ill employee to leave work or call the parent of the student to be picked up to go home. 
  • Advise employees that they may have been in contact with a suspected employee and to carry out self-screening every morning, and based on the results, contact the nurse and administration. 
  • The isolation area and suspected employee’s or student’s work area/classroom must be thoroughly cleaned and disinfected, in addition to all other common surfaces recently touched by the employee or student. 

If staff or a student has tested positive for COVID-19: 

  • Once the school is aware of staff or a student that has tested positive for COVID-19, please contact Public Health to report the case at 937-225-4508. 
  • A positive case will prompt a case investigation on the positive case resulting in needed information on potential close contacts. 
  • DLA will cooperate with Public Health in contact tracing to identify close contacts of the case of COVID-19. 
  • Public Health will assist in developing a letter for DLA to use and the letter will explain/define what is considered close contact to a COVID -19 case and the need for a 14-day quarantine. 
  • Definition of close contact: someone within 6 ft. of a case for at least 15 minutes during the contact window. 
  • Definition of contact window: 
  • Symptomatic case - 48 hours before symptom onset date until the date the case is isolated. 
  • Asymptomatic case - 48 hours before the specimen was collected until the case was isolated. 


For Employees: 

  • If an employee becomes ill at work or if another person is exhibiting symptoms of COVID-19 at work, he/she may be asked to leave work and go home or to seek medical attention. 
  • Employees returning to work from an approved medical leave should contact administration. You may be asked to submit a healthcare provider’s note before returning to work. 
  • Staff diagnosed as having COVID-19 with symptoms must meet the following criteria to return to school: 
  • 3 days with no fever (without using fever reducing medication) and 
  • Other symptoms improved and 
  • 10 days since symptoms first appeared 
  • If you have symptoms that could be COVID-19 and do not get evaluated by a medical professional or tested for COVID-19, it is assumed that you have COVID-19 and may not return to work until the three criteria listed above have been met. 
  • Staff diagnosed as having COVID-19 without symptoms (asymptomatic) must meet the following criteria to return to school: 
  • 10 days have passed since test without any symptoms developing 

**All procedures are subject to change as local, state, and federal entities provide guidance. 

For Students: 

Students diagnosed as having COVID-19 with symptoms must meet the following criteria to return to school: 

  • 3 days with no fever (without using fever reducing medication) and 
  • Other symptoms improved and 
  • 10 days since symptoms first appeared Students diagnosed as having COVID-19 without symptoms (asymptomatic) must meet the following criteria to return to school: 
  • 10 days have passed since test without any symptoms developing 


The district will continue to use past practice and policy in non COVID-19 health situations.